privacy policy |
Privacy PolicyEffective Date: 16 May 2025 The Australian Distillers Association is committed to protecting the privacy and security of its members and individuals associated with the Australian distilling industry. This Privacy Policy outlines how we collect, use, disclose, and store personal information in compliance with the Privacy Act 1988, including the Australian Privacy Principles (APPs). In this policy, “us”, “we”, or “our” means Australian Distillers Association Inc, operators of this website. We are bound by the National Privacy Principles contained in the Commonwealth Privacy Act 1988 (subject to any exemptions that apply to us under that Act). We may, from time to time, review and update this privacy policy, including taking account of new or amended laws, new technology and/or changes to our operations. All personal information held by us will be governed by the most recently updated policy. This Privacy Policy was last updated on 16 May 2025. 1. INFORMATION WE COLLECT The personal information we collect falls into four categories: contact details, click trails, activity history, and publishable content.
2. HOW WE COLLECT IT Contact details and publishable content are collected when supplied by you either via the website or direct to us by other means. Click trails are recorded by our servers as each request reaches the website. This includes but is not limited to:
Click trails can be correlated over time by the use of ‘cookies’ as outlined in section 6. In most cases click trail data is not directly individually identifiable. Activity history is recorded whenever you undertake an activity such as submit an enquiry, make a comment, vote on an object, and may additionally be recorded by us when you contact us offline. 3. WHY WE COLLECT IT AND HOW WE USE IT Publishable content is collected and republished where applicable in order to enable a two-way conversation in public between us and our visitors. We collect your personal contact details and activity history:
We collect click trail data:
4. HOW WE DISCLOSE IT We may disclose your personal information to third parties, and you consent to us disclosing your personal information to third parties, under the following circumstances:
5. PUBLISHABLE CONTENT When you submit content to us for publication (including but not limited to comments, testimonials, votes, or forum posts) you assign us a transferrable, perpetual right to publish and/or commercially exploit said content without limitation. You also warrant in submitting such content that the content is owned or produced by yourself or you otherwise have permission to assign publication rights to us. Publication rights do not extend to fields specifically marked as private (e.g. your email address), except in cases of clear violations of our terms of use. Content submitted by you for publication may be disclosed to all visitors of our website, and/or republished on other websites at our discretion. If you provide personal information either of your own or of any third party as part of publishable content, you warrant that you have permission to publish said information and indemnify us against any consequences resulting from the publication of said information. If you find your personal information published on our website without your consent, please contact us immediately as outlined in section 10. 6. COOKIES Cookies are electronic tokens containing small amounts of information that are passed between a web browser and server. They are used to maintain session state between pages or to retain information between visits if you return to the website at a later time. We use cookies to correlate passive activity tracking data as well as to authenticate supply of information such as enquiries, comments, and votes to minimise malicious or spam traffic. 7. OPTING IN AND OUT You may opt out from the correlation of passive activity data by turning off cookies in your browser. Please note however that disabling cookies may result in a reduction of available functionality on our site including but not limited to the loss of the ability to post comments and vote on content. When you supply us with your email address you may be asked to opt in to receive marketing information by e-mail or other means. You will be given the opportunity to opt out from receiving further communications from us in accordance with this policy each time we send you information for which you have opted in. This comes in the form of an ‘unsubscribe’ link, generally in the footer and/or header of each email. If you receive any communication purporting to be connected with us or our products or services that you believe has been sent to you other than in accordance with this policy, or in breach of any law, please contact us immediately as outlined in section 10. 8. INFORMATION MANAGEMENT AND SECURITY With the exclusion of information supplied for publication (as outlined in section 5), we will take all reasonable steps to ensure that the personal information we hold is not lost, misused, or inadvertently provided to unauthorised third parties, including by means of firewalls, password locking, truncation of credit card data, encryption of data in transit, and secured servers. You acknowledge that the security of communications sent by electronic means cannot be guaranteed. You provide information to us via the internet at your own risk. We cannot accept responsibility for misuse or loss of, or unauthorised access to, your personal information where the security of information is not wholly within our control. You must ensure the security and confidentiality of any username and/or password used by yourself to access this website. You agree that you will be held responsible for all activities which occur under your username and password (including but not limited to publication of illegal or defamatory material or any other unlawful activity, or unauthorised charging of your credit card). You agree that we are not responsible for the privacy or security practices of any third party and that the collection and use of your information by third parties may be subject to separate privacy and security policies. If you suspect any misuse or loss of, or unauthorised access to, your personal information, please contact us immediately as outlined in section 10. 9. GAINING ACCESS TO YOUR INFORMATION You have the right (excluding exceptions outlined in the Privacy Act) to seek access to and update or correct the personal information we hold about you. If you make an access request, we will ask you to verify your identity. We may charge a fee to cover the costs of meeting your request. If you would like to seek access to personal information we hold about you, you can contact us as outlined in section 10 or you can access your details via our online portal. 10. HOW TO CONTACT US If you have any questions or complaints about how we collect, use, disclose, manage or store your personal information, or would like to request access or changes to the information we hold, please contact us in writing at: Paul McLeay |
Privacy Policy update regarding the MOU with State Associations, 2025.
Distillers Association (ADA) has Memorandum of Understanding (MOU) within and is operating in partnership with other organisations, including NSW ACT Division of ADA, Distillers South Australia (DSA), Queensland Distillers Association (QDA), and Western Australia Distillers Guild (WADG) to deliver reciprocal membership benefits between both associations under the one membership fee. This policy update applies specifically to the handling of personal information by ADA and with State organisations that have a signed MOU that has been agreed by the members.
1. Collection of Personal Information
A member of ADA or State organisation with an MOU may provide the following personal information to the association which will be collected and stored:
- Full name
- Contact information (e.g. phone number, email, address)
- Business name and details (e.g. trading name, production categories and quantities)
- Membership participation details (e.g. event attendance)
Data collection is collected and managed by the ADA through a centralised digital membership management platform, as per the above.
2. Use and Disclosure of Personal Information
Personal information collected by the ADA will be accessible to select paid employees and authorised volunteer committee members of State organisations with an MOU for the purposes of:
- Servicing and supporting members in the individual state or division
- Delivering state or division-based membership benefits and communications
- Administering events, meetings and training
- Managing member queries and feedback
- Maintaining accurate membership records
- Reporting on membership trends and engagement within the state or division
Access to this information is provided only to the extent necessary to carry out the above functions.
3. Digital Platform and Access Control
State or Division employees and authorised volunteer committee members are granted secure access to the ADA’s digital membership platform. To protect your data, the following measures are in place and managed by the ADA as the central authority responsible for the digital membership platform:
- Secure login and multi-factor authentication (MFA) for all users
- Regular audits of user permissions
- Privacy training and acknowledgment of confidentiality obligations upon commencement of being granted access
- Routine system maintenance and vulnerability management by ADA platform providers
4. Non-Disclosure and Confidentiality Procedures
To ensure personal information is handled appropriately, all authorised individuals with access to member information must:
- Sign a Confidentiality and Data Handling Agreement upon gaining access
- Undergo a privacy awareness training specific to their role(s)
- Only access data required for the execution of their duties
- Not disclose any member information to third parties unless legally required or with member consent
- Report any suspected or actual data breaches to the ADA Executive Officer immediately
- Return or revoke access credentials upon cessation of their role
Breach of these protocols may result in disciplinary action, including termination of access and referral to appropriate regulatory authorities if necessary.
5. Data Security
All State Associations take all reasonable steps to protect personal information from misuse, loss, unauthorised access, modification or disclosure, including through:
- Use of secure servers and multi-factor authentication software programs in which data is stored or used
- Data minimisation practices
- Ensuring the ADA digital membership platform and access controls continues to adhere to the measures specified in point 3 of this Privacy Policy
6. Access and Correction
Members may request access to their personal information at any time or request corrections if they believe the information held is inaccurate, outdated or incomplete. Members can update your own information through the Members Portal. Requests can be made to:
ADA Executive Officer
Email: admin@australiandistillers.org.au
Postal: Suite 1601 447 Kent St Sydney
Phone: 0481 177 160
7. Complaints and Contacting Us
If you have any concerns about your privacy or how your data has been handled by ADA or one of the State organisations which we have an MoU with, please contact the ADA Executive Officer or the State or Division Executive Officer. If you are not satisfied with our response, you may lodge a complaint with the Office of the Australian Information Commissioner (OAIC) at www.oaic.gov.au.
8. Changes to This Policy
This policy may be updated periodically to reflect changes in legal requirements or our practices. We encourage members to review this policy regularly.